From messy documents to deal-ready models in minutes, not days.
ClearStrata ingests your scanned rent rolls, T12s, and lease abstracts — from any source — and returns normalized, lender-ready underwriting data backed by a transparent audit trail. No more nights and weekends re-keying numbers.
Built for acquisition directors and credit analysts at mid-market syndicators, family offices, and private debt funds.
The Problem
Enterprise tools weren't built for your team size.
Argus and RedIQ are sized for institutional platforms with dedicated ops teams. Mid-market syndicators, family offices, and private debt funds are still doing this work manually — on nights and weekends — at a pace that limits how many deals they can actually pursue.
- OCR that breaks on real-world documentsYardi exports, AppFolio statements, scanned insurance binders, and emailed lease packages all hit different. Generic OCR fails on tabular CRE data; you end up hand-keying anyway.
- Hidden risk buried in inconsistent line itemsConcession burn buried in the footnotes. Utility anomalies that spike without explanation. Lease term cliffs three months out. Occupancy numbers that don't reconcile with deposit records.
- No defensible audit trail for lenders and LPsWhen a lender asks how a number was derived, you're digging through email threads and spreadsheet versions. That delay costs deals.
How It Works
A 15-hour process, collapsed to one review session.
Ingest any document
Drop in PDFs from Yardi, AppFolio, scanned rent rolls, insurance binders, or emailed lease packages. Our specialized CRE OCR handles the formats that break generic tools.
Audit and normalize
The red-flag engine cross-checks every accounting line against standard CRE charts of accounts. Heuristic checks surface hidden concessions, occupancy mismatches, utility anomalies, and lease term cliffs — automatically.
Export deal-ready models
Verified data flows into your existing DSCR and IRR models via two-way Excel sync with formulas intact. A shared Audit Trail Room gives lenders and LPs a single pane for verification.
Platform Capabilities
Purpose-built for CRE underwriting. Not adapted from something else.
CRE-Specialized OCR + Normalization
Trained specifically on the tabular structures of commercial rent rolls, T12 statements, and lease abstracts — not generic document OCR repurposed for CRE. Every accounting line maps against standard CRE chart-of-accounts categories in under five minutes, regardless of the source system.
Proprietary Red-Flag Engine
Heuristic cross-checks automatically surface the issues that hide in plain sight: concession burn, utility spikes, lease term cliffs, and occupancy claims that don't match deposit records.
Two-Way Excel Sync
Verified outputs flow directly into your DSCR and IRR models — formulas intact, no copy-paste, no broken references. Your existing underwriting templates, supercharged.
Shared Audit Trail Room
Every normalized figure links back to its source document, page, and extraction step. Give lenders and LPs a single, transparent pane for document verification — not a pile of attachments and a prayer that nothing changed between versions. When a lender asks how a number was derived, you have a defensible answer in seconds, not hours.
DSCR & IRR Modeling
Deal-ready financial model outputs, pre-populated from verified document data.
Occupancy Reconciliation
Cross-check occupancy claims against actual deposit records — catch mismatches before lenders do.
Chart-of-Accounts Mapping
Every line normalized against GAAP-compatible CRE standard categories. No manual reclassification.
For acquisition + credit teams
Turn a document package into a defensible review record.
ClearStrata reconciles rent rolls, T12s, lease abstracts, and related diligence materials so your team can validate the numbers before they reach the model, lender, or investment committee.
Illustrative exceptions queued for operator review before lender delivery.
Synthetic and anonymized values only. This preview shows the review trail; no live property, tenant, or deal data is shown.
Open the document-audit workflowThis synthetic, anonymized example demonstrates how ClearStrata connects a source row to its normalized value and the risk reference that needs review.
See the finished validation artifact
Download a clearly labeled SAMPLE / ANONYMIZED report to see how T12 and rent-roll outcomes, warnings, acknowledgment state, review status, and UTC validation times appear together. It contains no customer data and requires no signup.
FICTIONAL SAMPLE ASSET
Synthetic identifiers and outcomes show the review depth without exposing a customer deal or private audit record.
Validation detail
Two source documents, one review record.
- Two historical utility charges need analyst review.Needs review
- One ancillary income line needs supporting documentation.Acknowledged
- Three lease-end dates are incomplete in the source file.Needs review
Normalized fields
Representative values after source-field standardization.
Property type
synthetic-rent-roll-2026.csv · row 14
Source: MF
Normalized: Multifamily
Unit count
synthetic-rent-roll-2026.csv · row 14
Source: 96
Normalized: 96 units
Annual scheduled rent
synthetic-t12-2026.xlsx · row 22
Source: $1,152,000
Normalized: $1,152,000
Reconciliation findings
Source-to-normalized amount checks with review state.
Annual scheduled rent
synthetic-rent-roll-2026.csv · row 14
Source $1,152,000 → normalized $1,152,000 · delta $0
Rent roll total agrees with the normalized T12 income line.
Operating expenses
synthetic-t12-2026.xlsx · row 31
Source $384,000 → normalized $386,400 · delta +$2,400
A small variance remains for analyst review against the source detail.
Evidence references
Traceable source citations for the example findings.
Rent roll · row 14 · unit mix and annual rent
synthetic-rent-roll-2026.csv · row 14
Supports: Property type, unit count, and scheduled-rent normalization
T12 workbook · row 22 · scheduled rental income
synthetic-t12-2026.xlsx · row 22
Supports: Annual scheduled rent reconciliation
T12 workbook · row 31 · operating expenses
synthetic-t12-2026.xlsx · row 31
Supports: Operating-expense variance flagged for review
Audit trail
Chronological sample events, shown in UTC.
Source files imported
Sep 1, 2026, 2:00 PM UTC · Synthetic ingestion
Two fictional source files were accepted for validation.
Fields normalized
Sep 1, 2026, 2:03 PM UTC · Synthetic validator
Property type, unit count, and scheduled rent were standardized.
Amounts reconciled
Sep 1, 2026, 2:07 PM UTC · Synthetic validator
One amount matched and one variance was retained for review.
Review state recorded
Sep 1, 2026, 2:09 PM UTC · Sample reviewer
The operating-expense variance was marked needs review.
For acquisition + credit teams
For acquisition + credit teams
Keep the validation evidence pack with the diligence record.
Bring source-document checks, validation outcomes, warnings, review status, and the review record together so qualified acquisition and credit teams can move from a flagged file to a defensible lender or investment-committee conversation.
Audit capacity context
Size the review workload behind this audit.
Use representative CRE operating inputs to estimate the manual review capacity your team could reclaim. This local planning model is independent of the audit results above.
01 / Review workflow
Your planning estimate for hands-on underwriting time reclaimed on each reviewed opportunity.
The approximate acquisition or credit pipeline your team screens each month.
The fully loaded analyst cost you want to use for this planning estimate.
02 / Review capacity
Estimated savings
No sign-in is required to use this estimate.
Start Starter TrialIllustrative planning model only, not a performance guarantee. Actual results vary by document mix, review standards, exception volume, and team workflow.
Every review decision stays connected to the source.
ClearStrata turns a document package into a reviewable sequence: what came in, what needs attention, what the analyst resolved, and when the decision was made.
Source documents
Start with the rent rolls, T12s, lease abstracts, and supporting files already in your deal package.
Validation warnings
Surface red flags, missing evidence, and mismatches before they disappear into a model or email thread.
Acknowledgments
An analyst records what was reviewed, resolved, or accepted with a note that keeps the judgment visible.
Timestamped trail
An immutable review history gives the team a defensible answer when lenders or LPs ask how a figure changed.
From normalized value back to source evidence
Locate the source
The audit output identifies the source document and, when available, its page, row, or other source-location context.
Source file: synthetic-rent-roll-2026.csv · row: Sheet1!row_042
Compare the values
The public report places the source value beside the normalized field/value so the transformation can be reviewed in context.
Source value → normalized value
Connect the finding
A warning or reconciliation finding can point to its source reference or supporting evidence entry. Unresolved examples remain marked Needs review.
Finding: RISK-UTIL-004 · evidence reference
Keep the review record
The workflow records acknowledgment/review state and timestamped audit events so the review record shows when the state changed.
Review state: Acknowledged / Needs review · timestamp: UTC
Page-level detail is shown only when available from the source output. A row or other source-location reference may be the available citation; not every source is represented by a PDF page number.
Sized Right
Not Argus. Not RedIQ. Built for the teams they ignore.
Enterprise platforms require dedicated ops staff, long onboarding cycles, and pricing built for institutional portfolio managers. ClearStrata is engineered for the acquisition director running 8 deals simultaneously, and the credit analyst who needs answers before Monday morning.
- No dedicated ops team required
- Onboard in one session, not one quarter
- Works with documents you already have — no system migration
- Priced for mid-market volume, not institutional AUM
For acquisition + credit teams
Request a ClearStrata underwriting audit review.
Bring the workflow you use today. We'll review where document risk, manual re-keying, and lender questions are slowing the next deal down.
Start a conversation
Bring your next deal package.
Tell us where your underwriting workflow slows down. ClearStrata helps visiting syndicators, family offices, and private debt funds turn messy source documents into a defensible first pass.
- Share the firm and team behind the next deal.
- Tell us what documents or review steps take the most time.